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Understanding Bolt-on Cloud Data and Email Archiving

November 5, 2015

Cloud ArchivingBolt-on Cloud Data and Email Archiving – a term as technical as this usually scares off people who are not that tech-savvy, and for a good reason. Each word in this phrase sounds complicated on their own, let alone when used together. This does not mean however that a proper understanding of what this service is cannot be made. All that needs to be done is to understand what each part of this phrase means, and what it is supposed to do for you as a whole.

Let us start with the first term in the phrase, which is “bolt-on”. What is it and what does it do? This term is actually a play on “add-on”, which means basically to add something on. This term is used online as a description for services or products that are added onto a website for the convenience of the website owner, such as bolt-on solutions, or bolt-on applications. This addition is not necessarily part of the website’s system but is added on due to a sudden need for what it can offer, whatever this bolt-on is.

Now let us tackle the term “cloud”. While cloud can easily mean those white fluffy rain bringing things that you see floating in the sky, when it comes to tech jargon, the cloud is essentially the shortened term for cloud computing. This is a hosting service that allows companies to use servers that are not on-site, which generally reduces costs since they don’t have to buy physical servers for their use. They also don’t have to reserve space for servers as they would when physical ones are around, which can also help reduce office rental costs. These servers also help lower costs for companies due to the fact that they don’t have to maintain these themselves and are essentially renting from an entity that maintains these for those who are renting from them.

Now data and email archiving is the act of moving data and emails that are no longer used actively by the website or company to a storage device that can be accessed when needed. Archiving is often done to free up primary storage space, and this is done by removing and storing old information that is not crucial to the operation of the company or the website on a daily basis, but are important nonetheless. This helps the company reduce costs as well, since this removes some of the storage and load on their active server, giving them more space to use for what is essential for their site.

If you add all of these definitions together, you can easily surmise that a bolt-on cloud data and email archiving service is an application that is added on to your existing site or server, which enables you to archive data and emails that are not being actively used by your business. This is a service that many companies find to be necessary a few months or years down the line but not when they first opened up shop. This is why this particular service is often marketed as an add-on, or a bolt-on if you will, that businesses can avail of when the time comes for them to start archiving old data and emails that may be of some use in the future, but not for daily operational needs.  

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