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Why Your Business Needs Email Archiving

June 30, 2014

email archiving Email is the most ubiquitous form of business communication. Believe it or not, the average employee sends and receives 105 emails a day. With that in mind, the fact that 75 percent of your company’s intellectual property is stored in emails shouldn’t come as much of a surprise.

That data needs to be protected. Email is now a legal form of communication, and as such, businesses need to place an emphasis on making sure that the emails sent within the organization are stored as securely as possible.

Are you confident in your business’ ability to access all emails promptly, no matter the situation? If not, it might be time for you to take a look at email archiving solutions.

Email archiving—the process by which your company’s emails are indexed and safeguarded so that they can be searched and recalled with ease—can protect your business from potential lawsuits while also ensuring you remain in compliance with pertinent regulations.

While you might feel as though you don’t need email archiving for your business, it is probably time to think again. Imagine you’re forced to let an employee go, and that person becomes disgruntled to the point where he or she files a lawsuit against your business. Then the Equal Employment Opportunity Commission (EEOC) gets involved, asking you to pull up your records while they investigate your former employee’s claims.

How can you prove that you didn’t simply delete relevant emails in order to cover up the alleged misconduct? The fact is that you can’t without email archiving, which provides irrefutable evidence of precisely what your business communications were during specific time periods.

On top of ensuring compliance, email archiving frees up space on your servers. And that’s important, because in today’s fast-paced digital world, businesses need to optimize their technological infrastructure in order to operate as efficiently as possible.

Email archiving also acts as an extra layer of security when it comes to maintaining important company data. And there’s no such thing as too much protection when it comes to such assets.

Call 888-324-0002 to speak with an Axiom team member to learn more. Alternatively you can click here to begin a live chat session with a representative.
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– Ray Kubick, Northwestern Mutual

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